Guidelines for Hosting a Placenta Encapsulation Specialist Training
We are grateful to have you host a training. Please read the following and contact Birth Beautifully if you have any further questions. All information regarding the training and the host contract must be sent to Birth Beautifully at least six months prior to the date of the workshop. However, for those with an established group of attendees, the full 6 months may not be necessary.
Hosting a workshop:
If you are interested in hosting a workshop, contact Birth Beautifully so we can put the dates up on the website and into the newsletter.
Communication between trainer, host is vital.
There will be ongoing communication between the host and the trainer regarding contact information of workshop participants.
It is the responsibility of the host to provide hotel email and website information to workshop participants. He/she should check to see if these hotels have group discounts or group room rates plus any charges for children and the availability of cribs. He/she should include the distance of the hotel from the workshop location. The host should let the participants know if he/she or nearby friends are able to provide any accommodations at his/her home to help defray cost.
Promoting the workshop:
Birth Beautifully will send a flyer electronically for the host to send out by email to birthing lists in her area.
The host is expected to promote the workshop by contacting all institutions (birthing centers, midwifery practices, hospitals etc.), groups (birthing circles, LLL groups etc.) and people he/she thinks are relevant. The host knows the area and the local birthing groups best, making his/her role in promoting the workshop vital. It is also extremely important to get the information out through any electronic medium possible (Facebook, Twitter, Instagram, Eventbrite, online ads in local newspapers, local parenting magazines etc.).
The more people the host bring into the workshop, the greater his/her discount for hosting the workshop.
Location and atmosphere:
Location and atmosphere are important to insure a successful training workshop. The room should have sunlight, be clean and organized, and invite relaxation.
Our workshops can be held in the home or other settings. The room should be equipped with enough chairs, sofas, and pillows to accommodate 5-15 adults who can feel comfortable when sitting or lying down.
Temperature of room should be comfortable for all.
Direct access to clean bathrooms.
Location must have adequate, free parking.
To show audio-visuals, a TV with an HDMI port is necessary. If the location does not have one present, the host can bring a TV from home or a laptop with a large screen.
If it is not possible to hold the workshop in your home, another location can be approved. If a fee is involved, approval must be obtained from Birth Beautifully prior to any agreement.
If it’s an out of home location, it must be available from 8am to 5:30 pm each day with no one else using the space throughout the night.
The space must have a working sink (other than the bathroom) and usable electrical outlets.
The host should arrive early enough to assist with set-up and stay late to assist with clean up each day.
Workshop trainers have the option of staying with either the host or in a nearby hotel. If at a hotel, the host will need to provide transportation for her to and from the workshop.
Workshop participants will make their own arrangements for sleeping.
The host should notify the trainer as to which airport is closest to the workshop location.
Transportation to and from the airport will need to be provided for the trainer.
The host will need to provide information about transportation services available for workshop participants.
The host will need to purchase all the necessary supplies needed for the encapsulation process prior to the training. These products will be used during the live demos. The host keeps these supplies for their business thereafter. The trainer will give detailed instructions prior to the training for prepping the processing area and supplies before the training.
The host is responsible for obtaining two placentas prior to the training. One will be used during the training; the second will be a backup just in case the first is deemed unusable. The host will be able to process the second placenta after the training and will only need one more for certification. The trainer will provide detailed instructions on obtaining the placentas.
Meals and snacks:
Workshop participants are responsible for all of their own meals.
On the first day of the workshop, participants decide to either order food to be delivered to the workshop location, or to bring lunch themselves. The host should have lunch menus from local restaurants available. The host may choose to provide a simple lunch especially if he/she has friends to help and donations can be given by workshop participants to help cover the cost.
The host is responsible for providing nutritious snacks (fruit, nuts, pretzels, etc.) for morning and afternoon breaks. He/she should also have drinks available (water, juices, coffee, tea etc.)
The workshop offers an opportunity for participants coming from other states to visit places they haven’t seen before. On your information list, please list sightseeing and entertainment activities available in your area at the time of the workshop.
On the evening of “Day One”, there is an evening social together. The host should find a good restaurant where all can have dinner, and/or a fun event we could attend together.
Workshop participants with nursing babies will need to have an adult come with them to care for the baby. The baby may be brought in to his/her mother for nursing purposes only.
Travel reservations by workshop participants will be made based on the signed agreement of a host for hosting a workshop. Each workshop needs a minimum of 8-10 participants (but individual trainers might make exceptions if the trainer is able to teach locally). If the workshop does not have at least 8-10 people signed up six weeks (or three weeks if locally) before the workshop, the trainer may choose to reschedule the workshop for a later date. .
If an emergency arises and a host is unable to attend or host the workshop after having signed the contract, he/she should notify Birth Beautifully immediately. Remember to have a back-up person available to host the workshop in your area.
A host receives a discounted fee on the workshop based on attendance if it is his/her first workshop.
It is the goal of Birth Works to have a minimum of 8-10 participants at each workshop. . If a workshop is held for 5-7 people (local workshop only) the host will receive $150 off his/her workshop fee. If there are 8-9 participants, he/she receives $250 off the workshop fee. If 10+ participants, he/she attends FREE. This is based on the $500 workshop fee.
If a host hosts a second (or more) workshop, he/she attends FREE.
Birth Beautifully offers birth and postpartum doula services, private and semi-private childbirth education classes, placenta encapsulation, birth plan writing assistance, and childbirth educator training all by a highly skilled and trained professional doula.
Birth Beautifully supports families with all birth choices and childbirth educations methods including: natural childbirth/medicated childbirth/VBAC/planned cesarean/inductions/homebirth/waterbirth/multiples/preterm deliveries/Hypnobirthing/Hypnobabies/Bradley Method/Lamaze/Birthing From Within/breastfeeding/bottle feeding and much, much more!